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Budget Coordinator

Title: Budget Coordinator

Reports to: Budget Manager

At Saatchi LA we believe in creating ideas that can live anywhere. We believe that everyone matters. And we believe that, when we work as a team, nothing is impossible. We strive to bring out the best in each other, and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the clients we service.

As a Budget Coordinator, you will work closely with the Budget Manager as well as communicating with the entire staff. You will serve as the primary contact for time sheet approval and time entry training for new employees. This position will generate labor reports and assist with various client budget related needs.

Success for this position is measured by the ability to thoroughly review and approve time entry for the entire agency in a timely manner. Additionally, it will be critical for this position to be able to analyze labor data in detail based on specific requirements.

An ideal candidate will have an understanding of basic financial and accounting principles, coupled with advanced Excel skills.

Candidate experience should include:

  • Minimum 2 years of finance/accounting related work, ad agency experience is a plus
  • Proficient with the following computer software/systems: MS Office, Excel, Outlook, SAP a plus
  • Excellent organization and time management; ability to prioritize workload and multi-task
  • Ability to be assertive while maintaining professionalism
  • Excellent verbal and written communication skills
  • Communicate clearly, openly, honestly and with integrity
  • Attention-to-detail; demonstrates a high degree of accuracy
  • Able to work extended hours, including weekends, as required

Roles and Responsibilities include:

  • Support and manage the monthly time analysis reports and time sheet approval process
  • Involvement in preparing labor analysis reports as requested
  • Process time transfers as needed
  • Train new employees on the time entry system in Altair
  • Input freelance and term employee time sheets
  • Communicate to employees with missing time sheets
  • Demonstrate passion for creating new processes and solutions
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