At Saatchi & Saatchi we believe in creating ideas that can live anywhere. We believe that everyone matters. And we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves, and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit and a bold commitment to achieving measurable results and business success for the clients we service.
Saatchi is currently seeking an enthusiastic and motivated professional to join the team as Concierge. The role of the Concierge is critical in representing the agency. The ideal candidate will have 1+ years of work experience. This person must be well organized, flexible, and bring a can do attitude.
Candidate experience should include:
Roles and Responsibilities Include: Phone system management, greeting guests, setting up/taking down meetings, booking conference rooms, onboarding new employees and ensuring administrative Office Services tasks are completed daily. Other duties may vary: updating phone list, creating anniversary cards, returning car keys from the valet, administration of Ride Share programs ,etc.
Day to Day: Greeting guests and attends to needs – clients and vendors. Manages key card system for employee building access and parking garage. Maintains records and reconciles monthly parking invoices and monthly key card reports. Manages parking validations. Updates phone lists and seating charts. Manages anniversary card and employee reward system programs. Main point of contact for EV charging program and launching RideShare. Assists Office Services Director and other employees in Office Services with special projects and assignments as needed. May assist other departments with special projects as approved. Manages FedEx billing and reconciliation, and any other required billing processes. May assist Facilities Manager with furniture relocations and set-ups as required. Main agency point of contact for conference room bookings and meeting setups. May be required to set up and take down client meetings.
The Concierge is required to be at the reception desk in the lobby most of the day. Saatchi & Saatchi is a professional, fast-paced, creative business environment. All employees are expected to support Saatchi & Saatchi’s commitment to providing a respectful & safe workplace. There may be times when lifting up to 25lbs. is required. Overtime, including evenings and/ or weekend work- may be required. There may be occasion to travel. All employees are expected to conduct themselves in a professional and acceptable manner during working hours and all work-related events, including but not limited to, holiday parties, off-sites, client meetings/events, shoot locations, etc.
Skills and Abilities: Must demonstrate excellent communication skills – verbal and written - at all times. Must demonstrate a pleasant and approachable demeanor. Must be a self-starter, organized, able to prioritize and multi-task, and be a team player.