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Production Coordinator

Title: Production Coordinator

Reports to:  Executive Producer

At Saatchi LA we believe in creating ideas that can live anywhere. We believe that everyone matters. And we believe that when we work as a team, nothing is impossible. 

We strive to bring out the best in each other and in ourselves, and expect applicants to understand the value of close collaboration. 

We also believe that creating transformational work requires initiative, an entrepreneurial spirit, and a bold commitment to achieving measurable results and business success for the clients we service.

As a Production Coordinator, you will assist the Production department in producing best in class solutions for social and digital campaigns, enterprise platforms, and other initiatives.  This work will span across multiple mediums and will need to be managed within scope, schedule, and budget.

Success for this position is measured by the ability to:

  • Prioritize workload while remaining accountable to multiple production leads on a daily basis
  • Demonstrate passion for improving processes and solutions
  • Research and share practical solutions for roadblocks and challenges
  • Develop new skillsets as assignments require
  • Build knowledge and skills around technical and production disciplines
  • Develop network of strong relationships to support projects
  • Has a positive attitude and brings enthusiasm to their daily tasks
  • Is a strong steady performer in the day to day operations

A successful candidate will be a detail-oriented self-starter, with good judgment, excellent computer skills, and an outgoing personality.  They must also be a team player, and possess the ability to handle a large volume of work & short deadlines that often require working extended hours. An Interest and passion for cars and the automotive market is a plus. An ideal candidate will have a college degree, with a background in Marketing, Communications, Computer Science, or another related degree preferred. 

Candidate experience should include:

  • College degree required
  • Bachelor’s degree in Business, Marketing, Communications, Computer Science, or related field preferred
  • 1 – 2 years previous interactive / digital experience
  • Strong attention to detail and ability to prioritize tasks and manage time effectively
  • Demonstrated ability to work well with peers, make sound decisions, and appropriately respond to difficult situations
  • Comfortable working on different types of projects daily (i.e. mailings, report creation, administrative duties, research)
  • Proficiency with Word, Excel, Power Point, and Outlook
  • An ability to multi-task and work in a fast-paced environment
  • Self-directed with the ability to manage and prioritize workload, make decisions with minimal supervision and meet deadlines
  • Ability to see projects at the big picture level while keeping an eagle eye on all of the minor tasks, details, and deadlines involved in successful production and project delivery
  • Strong written and verbal communication skills
  • Must have attention to detail and understand written and oral instructions
  • Strong work ethic and a commitment to excel in the role
  • Experience with iOS, Android, and common mobile devices and platforms a plus.
  • Previous agency and automotive experience a plus

Roles and Responsibilities include:

  • Assist with scoping of projects (goals, deliverables, schedule, budget, estimates)
  • Work closely with all team disciplines (Strategy, Account, Media, Creative, Development, Analytics, Resource Management, Content Managers, Copy Management, Product etc.)  
  • Traffic elements for digital efforts through routing, legal, proof editing, product reviews, creative editing, QA, UAT = and launch preparation
  • Create, compile, and maintain project and department documentation as-needed (Production/process/onboarding binder, server folder structure, resource sheet, roadmap/pipeline, resource allocation, video library etc.)
  • Identification and vetting of potential vendor partners
  • Assist in oversight of teams involved in projects
  • Help in Identifying and leveraging technology as needed to meet project objectives
  • Track project metrics including yearly and quarterly estimate vs actuals, resource allocation and project KPI’s and analytics
  • Work with EVP (Toyota cost consultant)
  • Responsible for keeping accurate timesheets and submitting them in a timely manner
  • Responsible for meeting management and note taking
  • Creation of expense reports where appropriate
  • Lead and manage all TCOM & Owners weekly maintenance and deployment communication and meetings and disseminate information to all SSLA parties
  • Be an expert of all platform dependencies, technical requirements and applications
  • Partner/collaborate with TMS vendors and internal teams regarding TCOM process, deployment, risks and mitigation plans
  • Schedule department meetings
  • Assist with special projects on an as-needed basis
  • Other duties as assigned
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